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Skills Tasmania

Reporting my activity

Endorsed Registered Training Organisations with a funding agreement with Skills Tasmania are required to report training activity data to Skills Tasmania on a quarterly basis.

The data must be Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) Compliant. If you are new to reporting, please visit the National Centre for Vocational Education Research (NCVER) website for more information on AVETMISS or view the Guide for Registered Training Organisations - Government Funded VET Activity - Tasmania.

In addition, any RTO delivering training to any resident of Tasmania is also required to report to the Office of Tasmanian Assessment, Standards & Certification (TASC). Please refer to the TASC website for information on TASC reporting requirements.

Please Note: From January 2020, Tasmania is introducing new State specific fields for the AVETMISS VET Provider Collection. RTOs are required to report against these new fields from January 2020 onwards. Further details about the changes, including technical specifications and definitions can be found here: Tasmania Specific Reporting Requirements

1How do I report data to Skills Tasmania?

To fulfil reporting requirements, export your data from your Student Management System in the form of 10 NAT files. The NAT files must then be uploaded to the NCVER AVETMISS Validation Software (AVS) in order to gain an error free Collection Processing Summary Report. Once achieved, send the error free NAT files along with the summary report to avetmiss@skills.tas.gov.au. When submitting files via email, please include the RTO name and RTO National ID in the subject line of the email.

Data can be submitted at a maximum frequency of once a month. Payments to RTOs are generated based on activity reported.

Access the AVETMISS validation software for further information regarding data validation. For specific information about the NAT file structure and AVETMISS data, see the AVETMISS Data elements which can be downloaded from NCVER.

ERTOs can choose to submit fee-for-service data along with funded activity data to Skills Tasmania. Skills Tasmania will then forward fee for service and funded training activity to NCVER on a quarterly basis. If fee-for-service data is not submitted along with funded data to Skills Tasmania, the RTO must submit fee for service data directly to NCVER.

Non-endorsed RTOs who deliver training in Tasmania, but do not have a funding agreement with Skills Tasmania are not required to report data to Skills Tasmania, but must report to the TASC and NCVER on a quarterly basis. TASC also require interim RTO reporting in December which informs Tasmanian Certificate of Education eligibility. Please refer to the TASC and NCVER websites for further information.

Skills Tasmania Agreement | PDF 430KB 
The Skills Tasmania Agreement outlines requirements in relation to reporting.
Specifically Schedule 1.2: Payments, AVETMISS Reporting and VET Research & Evaluation.

Information flowchart | PDF 102KB
Provides an overview of the Skills Tasmania data reporting and funding allocation process.

Government Funded VET Activity - Tasmania | PDF 701KB
Detailed reporting and funding allocation guide.
This is an essential guide for RTOs who have a funding agreement in Tasmania.

2How often do I need to report data?

ERTOs with funding agreements managed through Skills Tasmania are encouraged to submit data on a monthly basis. This facilitates payment against new training activity reported in the data and ensures that any data quality issues are identified in a timely manner. Monthly processing allows for minor discrepancies in data with the expectation that matters raised will be attended to prior to the next submission. Quarterly reporting is compulsory. The Skills Tasmania Agreement I PDF 430KB mandates reporting for the quarterly collections.

3Does Tasmania have any specific reporting requirements?

Tasmania has unique State Funding Source codes which map to National Funding Source codes. The list is available below.

The Purchasing Contract Identification number (PCID) must be recorded against funded training. The PCID is included in your Funding Agreement Schedule. The State Funding Source codes document provides an example of the PCID number format.

Apprentice / Trainee IDs are required to be reported in data if relevant. Information on how to obtain these can be found on your eVET report which explained below.

State Funding Source Codes | PDF 592KB  5 February 2020

Tasmania is introducing a number of new State specific fields that will need to be reported from the 2020 data collection year. These will be in addition to the State specific fields reported in the 2019 collection year. For full specifications of all the Tasmania specific AVETMISS reporting requirements see Tasmanian Specific Reporting Requirements for the AVETMISS VET Provider Collection.

4Can I access apprentice or training information held by Skills Tasmania?

Yes. RTOs can apply for access to eVET, an internet-based system provided by Skills Tasmania. This facility gives RTOs the ability to view information about apprenticeships or traineeships registered to their organisation. For more information, please visit the eVET information page.

5What evidence of training activity is required in my data?

Data reported to Skills Tasmania must meet the AVETMISS Definitions. Evidence of training activity and assessment MUST align with data reported to Skills Tasmania and will be required to support funding allocation where appropriate.

There must be sufficient evidence that:

  • Training activity has occurred
  • Training reported nationally is accurate
  • The information reflects the student’s experience

For further information on what is required to demonstrate evidence of training activity/assessment NCVER Non-Financial Activity Guidelines I PDF 756 KB.

Below are a number of sample documents used for verifying information requested during the verification process that you may like to adopt for your work practices.

These samples are easy to follow and provide detailed information required in a simple format.

Sample Assessment Checklist | PDF 72KB

Sample Client Visit Record of Assessment Form | PDF 119KB

Sample Competency Assessment Result Sheet | PDF 56KB

Sample Competency Checklist | PDF 62KB

Sample Participant Assessment Sheet | PDF 191KB

Need further information?

Skills Tasmania - Data Validation, Funding Agreements & Payment Management Team

AVETMISS Data and Payment enquiries. Please call 03 6165 56055 or (free call) 1800 655 846.

Funding Agreement enquiries purchasing@skills.tas.gov.au.

AVETMISS data submission enquiries avetmiss@skills.tas.gov.au.

National Centre for Vocational Education Research (NCVER)

If you require further information or assistance with AVETMISS, or the NCVER validation software, you can contact AVETMISS Support on 1800 649 452 or email support@ncver.edu.au.