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Apprentice and Trainee Training Fund (User Choice)

The Apprentice and Trainee Training Fund (User Choice) is an annual grants program that provides subsidies to Skills Tasmania-endorsed registered training organisations (RTOs) to help cover the cost of providing quality training and assessment services for nationally-recognised qualifications to Tasmanian apprentices and trainees.

It is important to note that while the subsidies are significant, they are designed to be a contribution to the cost of providing these services and employers and/or apprentices and trainees may be required to make a further financial contribution.

RTOs must ensure that the qualifications for which they are applying are on their scope of registration on training.gov.au and that the scope includes Tasmania as a delivery site at the time of application. The RTO must also ensure that the qualifications are subsidised by Skills Tasmania by checking the Approved apprenticeships / traineeships in Tasmania list that identifies which apprenticeship/traineeship qualifications are subsidised and shows the amount of subsidy contributed by Skills Tasmania.


2020 Apprentice and Trainee Training Fund (User Choice)

The 2020 Apprentice and Trainee Training Fund (User Choice) provides subsidies to Skills Tasmania-endorsed registered training organisations (RTOs) to help cover the cost of providing quality training and assessment services for nationally-recognised qualifications to Tasmanian apprentices and trainees.


Who can apply for the funding?

Only Skills Tasmania Endorsed RTOs can apply to the Apprentice and Trainee Training Fund (User Choice). RTOs must be endorsed at the time of submitting an application.  For information regarding the Skills Tasmania Endorsed RTO system, visit the Skills Tasmania website.

How do I apply to the Apprentice and Trainee Training Fund (User Choice)?

The Apprentice and Trainee Training Fund (User Choice) has eligibility, application and grant conditions which are outlined in the guide.

Applications for the Apprentice and Trainee Training Fund (User Choice) program are now open and must be completed and lodged online using SmartyGrants.

How much is the Skills Tasmania subsidy for each qualification?

The Approved apprenticeships / traineeships in Tasmania list shows all the approved qualifications and the subsidies paid by Skills Tasmania per qualification.

The qualification I want to deliver isn’t on the list of approved apprenticeships and traineeships - what should I do?

You can apply to have a nationally recognised qualification made available as a Tasmanian apprenticeship or traineeship - visit our Application for approval of an apprenticeship / traineeship page to find out how.

Can I add more training places to my 2020 Apprentice and Trainee Training Fund (User Choice) Agreement?

Yes! As long as you have:

  1. an approved 2020 Apprentice and Trainee Training Fund (User Choice) agreement for the qualification/s required; and
  2. you have exhausted all previously allocated places.

How do I add additional places to my 2020 Apprentice and Trainee Training Fund (User Choice) Agreement?

The Apprenticeship Network Provider (ANP) will email the RTO a Training Program Outline (TPO) for each new apprentice or trainee.

TPOs have a ‘Funding/subsidy source’ section that allows you to identify the source of the funding for that particular apprentice or trainee and to indicate if an additional Apprentice and Trainee Training Fund (User Choice) place is required.  Simply tick the boxes on the TPO to indicate that the apprentice or trainee is eligible and that an additional funding place is required.

You should then lodge the TPO as usual, by sending it to TPO@skills.tas.gov.au at the same time as you email it to the ANP.

Please note you do not need to wait for approval from Skills Tasmania - this is a notification process not an application process.

You will receive a report showing the increased allocation from the Skills Tasmania Payments team early in the following month. The report will be accompanied by a letter that you must then sign and return to Skills Tasmania to enable the additional allocation to be fully activated in the Skills Tasmania payments system.

A qualification on my agreement has been superseded or replaced, what do I do?

If a qualification within your Apprentice and Trainee Training Fund agreement has been superseded or replaced, you must apply to vary your 2020 Fund agreement to include the new version of the qualification. The application to do so can be found here.

It is important to apply to vary your Apprentice and Trainee Training Fund (User Choice) agreement as soon as the qualifications are updated and available on the Skills Tasmania approved apprenticeships and traineeships listing or indicated on www.training.gov.au.

Can I add additional qualifications to my 2020 Apprentice and Trainee Training Fund (User Choice) agreement?

Additional qualifications cannot be added to your existing 2020 agreement unless a qualification has been superseded (see above). However, you can submit a new application anytime for any approved qualifications you wish to add.


Need more information?

For further information about the Apprentice and Trainee Training Fund (User Choice) contact:

Jen McLeod

Senior Workforce Development and Training Consultant, Skills Tasmania
03 6165 6027
userchoice@skills.tas.gov.au

RTOs can access the details of all apprentices and trainees currently enrolled with their RTO through eVET.

To apply to Skills Tasmania to have a nationally recognised qualification made available as a Tasmanian apprenticeship or traineeship, please visit our Application for approval of an apprenticeship / traineeship page.

To see which RTOs have a current Apprentice and Trainee Training Fund (User Choice) agreement with Skills Tasmania, visit our RTOs with a funding agreement to deliver subsidised training for apprentices and trainees page.


The 2019 Apprentice and Trainee Training Fund (User Choice) is now open to RTOs who wish to offer Fund-subsidised places to apprentices and trainees who commence training in 2019

Skills Tasmania-endorsed RTOs who wish to offer a Fund-subsidised place to apprentices/trainees who commence their training and assessment in 2019 can lodge an application for the Fund with Skills Tasmania from 8 September 2018. It is important to read the 2019 Apprentice and Trainee Training Fund (User Choice) RTO guide to the application process, eligibility criteria and conditions before completing an application.

Fund applications must be completed and lodged online using SmartyGrants.

Applications must be accompanied by a completed ‘Apprentice and Trainee Training Fund (User Choice) SmartyGrants application – qualifications attachment’ spreadsheet into which the RTO must enter the codes and titles of the qualification/s for which it is applying as well as the number of places and the price per qualification.

All enquiries about the 2019 Fund should be directed to Deb Wilcox, Senior Workforce Development and Training Consultant on 03 6165 6060 or userchoice@skills.tas.gov.au


Adding more places to a 2019 Apprentice and Trainee Training Fund (User Choice) Agreement

RTOs with an approved 2019 Apprentice and Trainee Training Fund (User Choice) agreement who have allocated all of their approved places and require more places are able to have these additional places allocated by Skills Tasmania by following a notification process. This can only be done when the RTO has used all their approved places and has been emailed a Training Program Outline (TPO) from an Apprenticeship Network Provider (ANP) for a new apprentice or trainee.

A TPO is part of the training contract sign-up process in Tasmania. The role of the TPO is to alert the RTO to an impending enrolment and to allow the RTO to either accept or refuse the learner according to their capacity at that time to provide training and assessment services. TPOs also have a ‘Funding/subsidy source’ section that allows the RTO to identify the source of the funding for that particular apprentice or trainee and to indicate if an additional Apprentice and Trainee Training Fund (User Choice) place is required.

The RTO is required to check that the apprentice or trainee is eligible for Fund subsidies by referring to the learner eligibility section of the Fund guide. Once eligibility is confirmed, the RTO can complete the ‘Funding/subsidy source’ section of the TPO. The RTO must indicate on the TPO that the apprentice or trainee is eligible and that an additional funding place is required by ticking the appropriate boxes on the TPO.

The process of notifying Skills Tasmania is simple: when the RTO has added the required information to the TPO, the RTO emails a copy of the TPO to Skills Tasmania at TPO@skills.tas.gov.au at the same time it emails the completed TPO back to the ANP. TPOs received with incomplete information are unable to be processed and Skills Tasmania will be return such TPOs to RTO for completion and resubmission.

It is important to note that this is not an application process; it is a notification process that does not require the RTO to wait for approval from Skills Tasmania.

A report showing the increased allocation will be forwarded to the RTO by the Skills Tasmania Payments team early in the following month. The report will be accompanied by a letter that must then be signed by the RTO’s nominated officer and a copy returned to Skills Tasmania before the change can be fully activated in the Skills Tasmania payments system.

Applying to add replacement qualifications to a 2019 Apprentice and Trainee Training Fund (User Choice) agreement

If an RTO has a 2019 Apprentice and Trainee Training Fund agreement and one of the approved qualifications is replaced following a training package review, the RTO must ensure that they apply to vary their Fund agreement to include the new version of the qualification using this application: Application for variation of 2019 Apprentice and Trainee Training Fund agreement.

It is important to apply to vary your Fund agreement as soon as the qualifications are updated and available on the Skills Tasmania approved apprenticeships and traineeships listing.

Applying for new qualifications for a 2019 Apprentice and Trainee Training Fund (User Choice) agreement

RTOs who add new qualifications to their scope or are approached to undertake training and assessment for a qualification not already approved for Fund subsidies can apply to add qualifications to their 2019 Fund agreement through a new SmartyGrants application.

Questions?

For further information about the Apprentice and Trainee Training Fund (User Choice) contact:

Deb Wilcox, Senior Workforce Development and Training Consultant, Skills Tasmania
03 6165 6060
userchoice@skills.tas.gov.au


Additional information

RTOs can access the details of all apprentices and trainees currently enrolled with their RTO through eVET.

To apply to Skills Tasmania to have a nationally recognised qualification made available as a Tasmanian apprenticeship or traineeship, please visit our Application for approval of an apprenticeship / traineeship page.

To see which RTOs have a current Apprentice and Trainee Training Fund (User Choice) agreement with Skills Tasmania, visit our RTOs with a funding agreement to deliver subsidised training for apprentices and trainees page.