The Apprentice and Trainee Training Fund (User Choice) program is an annual grants program that provides subsidies to Skills Tasmania-endorsed registered training organisations (RTOs) to help cover the cost of providing quality training and assessment services for nationally-recognised qualifications to Tasmanian apprentices and trainees.
It is important to note that while the subsidies are significant, they are designed to be a contribution to the cost of providing these services and employers and/or apprentices and trainees may be required to make a further financial contribution.
RTOs must ensure that the qualifications for which they are applying are on their scope of registration on training.gov.au and that the scope includes Tasmania as a delivery site at the time of application. The RTO must also ensure that the qualifications are subsidised by Skills Tasmania by checking the Approved apprenticeships / traineeships in Tasmania list that identifies which apprenticeship/traineeship qualifications are subsidised and shows the amount of subsidy contributed by Skills Tasmania.
The Fund has eligibility, application and grant conditions which are outlined in the Fund guide: ‘2018 Apprentice and Trainee Training Fund (User Choice) RTO guide to the application process, eligibility criteria and conditions’ document.
Skills Tasmania-endorsed RTOs who wish to offer a Fund-subsidised place to apprentices/trainees who commence their training and assessment in 2019 can lodge an application for the Fund with Skills Tasmania from 8 September 2018. It is important to read the 2019 Apprentice and Trainee Training Fund (User Choice) RTO guide to the application process, eligibility criteria and conditions before completing an application.
Fund applications must be completed and lodged online using SmartyGrants.
Applications must be accompanied by a completed ‘Apprentice and Trainee Training Fund (User Choice) SmartyGrants application – qualifications attachment’ spreadsheet into which the RTO must enter the codes and titles of the qualification/s for which it is applying as well as the number of places and the price per qualification.
All enquiries about the 2019 Fund should be directed to Deb Wilcox, Senior Workforce Development and Training Consultant on 03 6165 6060 or firstname.lastname@example.org
Eligible RTOs who wish to offer a Fund-subsidised place to apprentices/trainees who commence their training in 2018 can lodge an application for the Fund using the SmartyGrants online system: 2018 Fund applications
The Fund criteria, application process, conditions and eligibility criteria are outlined in the 2018 Fund guide: 2018 Apprentice and Trainee Training Fund (User Choice) RTO Guide
Applications must be accompanied by a completed ‘Apprentice and Trainee Training Fund (User Choice) SmartyGrants application – qualifications attachment’ form: Application - qualification(s) attachment
Applications for the 2018 Apprentice and Trainee Training Fund will be open until late December 2018. RTOs who apply for the 2018 Fund after 31 October 2018 will need to provide evidence to Skills Tasmania that they will be able to commence training services to apprentices/trainees by 31 December 2018 if the application is approved.
All 2018 Fund enquiries should be directed to Deb Wilcox, Senior Workforce Development and Training Consultant on 03 6165 6060 or email@example.com
RTOs with an approved 2018 Apprentice and Trainee Training Fund (User Choice) agreement who have allocated all of their approved places and require more places are able to have these additional places allocated by Skills Tasmania by following a notification process. This can only be done when the RTO has used all their approved places and has been emailed a Training Program Outline (TPO) from an Apprenticeship Network Provider (ANP) for a new apprentice or trainee.
A TPO is part of the training contract sign-up process in Tasmania. The role of the TPO is to alert the RTO to an impending enrolment and to allow the RTO to either accept or refuse the learner according to their capacity at that time to provide training and assessment services. TPOs also have a ‘Funding/subsidy source’ section that allows the RTO to identify the source of the funding for that particular apprentice or trainee and to indicate if an additional Apprentice and Trainee Training Fund (User Choice) place is required.
The RTO is required to check that the apprentice or trainee is eligible for Fund subsidies by referring to the learner eligibility section of the Fund guide. Once eligibility is confirmed, the RTO can complete the ‘Funding/subsidy source’ section of the TPO. The RTO must indicate on the TPO that the apprentice or trainee is eligible and that an additional funding place is required by ticking the appropriate boxes on the TPO.
The process of notifying Skills Tasmania is simple: when the RTO has added the required information to the TPO, the RTO emails a copy of the TPO to Skills Tasmania at TPO@skills.tas.gov.au at the same time it emails the completed TPO back to the ANP. TPOs received with incomplete information are unable to be processed and Skills Tasmania will be return such TPOs to RTO for completion and resubmission.
It is important to note that this is not an application process; it is a notification process that does not require the RTO to wait for approval from Skills Tasmania.
A report showing the increased allocation will be forwarded to the RTO by the Skills Tasmania Payments team early in the following month. The report will be accompanied by a letter that must then be signed by the RTO’s nominated officer and a copy returned to Skills Tasmania before the change can be fully activated in the Skills Tasmania payments system.
If an RTO has a 2018 Apprentice and Trainee Training Fund agreement and one of the approved qualifications is replaced following a training package review, the RTO must ensure that they apply to vary their User Choice agreement to include the new version of the qualification using this application: Application for variation of 2018 Apprentice and Trainee Training Fund agreement.
It is important to apply to vary your User Choice agreement as soon as the qualifications are updated and available on the Skills Tasmania approved apprenticeships and traineeships listing.
RTOs who add new qualifications to their scope or are approached to undertake training and assessment for a qualification not already approved for Fund subsidies can apply to add qualifications to their 2018 User Choice agreement through a new SmartyGrants application.
For further information about the Apprentice and Trainee Training Fund (User Choice) contact:
Deb Wilcox, Senior Workforce Development and Training Consultant, Skills Tasmania
03 6165 6060
RTOs can access the details of all apprentices and trainees currently enrolled with their RTO through TrainingNet.
To apply to Skills Tasmania to have a nationally recognised qualification made available as a Tasmanian apprenticeship or traineeship, please visit our Application for approval of an apprenticeship / traineeship page.
To see which RTOs have a current Apprentice and Trainee Training Fund (User Choice) agreement with Skills Tasmania, visit our RTOs with a funding agreement to deliver subsidised training for apprentices and trainees page.